PHONE: 970-945-7236 | FAX: 970-945-9394
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Process of Digitizing Documents
- We pick-up your data to be scanned to CD
- Prep data to be scanned
- Scan and index data
- Run quality check of images
- Create CDs and deliver to Customer
- Securely store or destroy data upon written authorization.
Estimating the Number of Images
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SIZE OF FILE BOX |
ESTIMATED NUMBER |
|---|---|
|
Regular Sized Banker’s Box |
2500 images per box |
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A 27” file cabinet drawer |
4000 images per drawer |
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A 36” file cabinet drawer |
5000 images per drawer |
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A full 4 drawer 36” file cabinet |
16,000-20,000 images |
NOTE: 150 Images = approximately 1” of hard copy. Our pricing includes the following: Pick-up and delivery of your records, prep of documents to be scanned, indexing of documents per your requirements and CD-ROM Mastering – the images and indexes, plus the associated retrieval software are burned into each CD. The CD’s stand alone “user friendly” software works in a windows environment and allows the user to retrieve, view, export and/or print directly from the CD.
Description of Services & Costs Worksheet
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Description
|
Unit Price
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Record prepped for scanning. This service includes pulling staples, verifying content and sequence, orgaize for scan and index. The QUALITY of work to be prepped influences this charge.
|
$.015/Page
|
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Document type recognition. During the prep process, document types are noted for file breaks or dividers if the Index structure includes the Document Type fields. Optional.
|
$.05/File Mark |
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| Pages scanned and processed. This service includes scanning the pages, image quality verification, and post process procedures to enhance image readability. Industry standard, Non-proprietary Group 4 TIF Format. Includes all documents up to 12"x24" OCR available, 1 to 5 cents more per page. The QUANTITY of work to be scanned influences this charge. |
From $.055 to $.115/Image |
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| Microfilm or Microfiche scanned and processed. The charges for scanning fiche or film vary according to volume and format. Blipped roll film is the least expensive conversion, microfiche is the most costly because the single fiche format is so labor intensive. |
From .055 to .285/Image |
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Oversize Drawings. Maps, Plats and Engineering Drawings, up to E-D size. Charges may vary according to format, Mylar, Onionskin, Blueprint, Sepia, etc.
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From $.50 to $1.50/Image
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| Index Files. We key in chosen index fields according to customer preference. We use electronic indexing whenever possible, OCR and Barcode. We also can merge with an existing database using a CSV file. (The $.10 cent charge is for keyboard data entry.) |
$.03 - $.10/Field |
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| Box Pick-up, data destruction, after written confirmation is received, or return of records after scanning. |
$15/Box |
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CD-ROM Mastering. The images and indexes, plus the associated retrieval software are burned into each CD. The CD's stand alone software works in a WindowsTM environment and allows the user to retrieve, view, export or print records.
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$50/CD
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CD-ROM copies. At the time of CD production, security copies are created. One copy is kept here, if the customer desires, as more backup
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$25/CD
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Box Pick-up. This charge is for pick-up and record destruction after written confirmation, temporary short term storage & retrieval
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$12/box
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| Labor and Boxes. Turn-key services to provide boxes, load files in boxes and deliver to our facility. |
$25/Box |
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