Mountain Scanners Testimonials

“Stewart Title of Colorado has 23 division offices across the state. We implemented FileBound in May 2008 with distributed scanning and workflow to help us manage our Accounts Payable approval process which had become a cumbersome process of Fedexes back and forth and long delays due to the distance between our offices and the accounting department. We now can scan items in FileBound and have AP approvals within hours. We even set up our workflow process to have multiple approvals on items with larger dollar amounts. The invoices are retained in the online system so anyone can look items up 24 hours a day and see what the payment status is of any invoice and where it is in the approval process. This system has enabled us to gain control over our spending and manage our expenses more easily.”

“The success of our paperless Court in Weld County was dependent on the Judges buying into the system. The key factor in their acceptance was the development of The Virtual Docket by Marex Group and State Judicial Staff. This tools allows instant electronic access to the Judge’s docket.”

“Glenwood Medical Associates understands the issue of limited accessibility to Medical Record Paper Charts and now uses Filebound ECM software to provide Physicians and other authorized users 24/7 access to digital records. Going forward, GMA will convert paper to digital content and use the Filebound on Demand service to manage these files, insuring Patient Information integrity as well as being compliant with HIPPA.”

“Due to budget restrictions, Colorado Courts have been under a hiring freeze for the past year. Our Court is down 5.5 staff in the clerk’s office but we have been able to maintain the work load because of the electronic filing options this court has which includes FileBound. The Judges who use FileBound are impressed with its format. They find it easy to maneuver through an electronic docket and love the ability to access their pleadings and cases if they are not in the office.”

Every department of the Glenwood Hot Springs organization-the Pool, the Lodge, the Sports Shop, the Athletic Club, Maintenance, HR, Administration, The Spa and the Restaurant- transferred Accounts Payable data like Purchase Orders, Invoices and Payment approval paperwork from copy machine to Department In-baskets. John Bosco, the CEO, implemented Filebound ECM, and The Accounts Payable project was then designed with workflow and e-forms to automate the previous analog payment process. At the mail room level, new Invoices are scanned and indexed, then uploaded. During the upload process, the Invoice’s are routed to each Department for approval automatically, each manager getting email notification as well. Each Invoice is also run thru an OCR engine to provide word search capabilities. The department manager approves or rejects the Invoice electronically. John notes: “The whole process is accomplished in hours instead of days, and the repository is available anytime for retrievals.”

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